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EVENT KEY VOLUNTEER ROLES & DESCRIPTIONS

WAISA relies on volunteers to assist with the running of all our events. Without the help from our members, we would not be able to facilitate competitions or test sessions for our athletes.  There are many ways in which our members can volunteer their services from as little as 30 to 40 minutes fulfilling their responsibilities on our family job roster to longer volunteer positions as Key volunteers. 

GENERAL EVENT VOLUNTEER REQUIREMENTS

  • It is recommended volunteers wear warm closthing in layers (hat/beanie, scarf, gloves,jacket)
  • Enclosed footwear is mandatory.
  • volunteer periods can vary depending on the role volunteers wish to nominate for.  Time periods can be from as little as 30 minutes up to 2 to 3 hours. So plese let us know if you are available for longer periods.

Information required for Key voulunteer roles:

  • Name, phone number and / or email address
  • Role you are available for or wish to nominate for
  • WWCC (if oveer 18yrs) where applicable
  • Details of confilicts of interest if any
  • Event(s) availabel to volunteer
  • Dates & Time available
  • Preferred roles

VOLUNTEER ROLES LISTED ON THE FAMILY JOB ROSTER AT COMPETITIONS

Event Registration (minimum 2 people at all times)
  • Registering competitors as they arrive at the rink for official practice or competition.
  • Distribute any competition information, programs, certificates, goodie bags, etc.
  • Collect backup USBs.
  • Manage photography & video permits.
  • Act as a runner to communicate any issues.
  • Pass on information regarding withdrawals and no-shows to the Announcer & Referee
Announcer / Music Operator (one person does both jobs)
  • A script can be supplied for each event.
  • Follow the running order & do not deviate from the script unless instructed to do so by the Technical Officer, Accountant or Referee
  • Receive cues and instructions from Referee and/or Accountant.
  • Announce event details, panels of Officials, skaters’ names for warm up, notifying skaters of specific times in the warm up (eg. one minute remaining in singles) and end of warm up, announcing the name and club/state/country as appropriate during the competition, announcing delays or changes to the schedule, announcing times for presentations, announcing spectator instructions, and announcing anything requested by the Referee.
  • Announce presentations.
  • Must pre-read scripts and entry lists to ensure pronunciations can be clarified prior to the event if required.
Music
  • Play music in official practices and warmups as directed.
  • Play music when the skater is at the starting position.
  • Adjust music louder/softer as required ONLY if instructed to do so by the Referee (may be via the accountant)
  • Follow instructions from the Referee in the case of any adverse circumstances or interruptions.
  • DO NOT stop the music once started unless instructed to do so by the Referee.
IJS Video Camera Operator
  • Video the skater(s) as they compete for the IJS feed.
    • It is very important to get the whole body, especially the feet in the frame.
    • Zoom in and out as the skater moves up and down the rink.
Gate Marshall - Entry to Ice
  • Open and close gate to allow skaters to access the ice.
  • Open and close gate to allow flower retrievers & sweepers to access the ice.
  • This role may also be combined with the Event Marshall role for singles, pairs, and ice dance events.
Gate Marshall - Exit from Ice
  • Open and close the gate to allow skaters to exit the ice. This is for synchronized events when the exit is not the same gate as the entry.
Dias Set up.
  • Set up medal podium and carpet (carpet only for on ice presentations)
    • This requires 4 able-bodied people to lift and move the carpet and Dias to the presentation area which may be on or off ice.
Dias tear down
  • Move medal podium and carpet back to the storage area.
Media Wall set up and tear down.
  • This requires a minimum of 2 people to put together the WAISA media wall for the kiss and cry area and/ or behind the podium for presentations.
  • Tear down of the media wall at the conclusion of presentations
Medal Presentation
  • Set up certificates, medals, trophies, perpetual awards, etc. for presentation.
  • For off ice presentations, be able to support or read names of place getters one at a time (3rd, 2nd, 1st), award medal/trophy/prize.
  • For on ice presentations, prepare the medals, certificates and gifts and hand to the presenters to award to the skaters.
  • Presentations for International competitions, Championships & Champ Series events should be made by the Event Referee & Technical Controller

KEY VOLUNTEER ROLES 

These volunteer roles are specialised roles and require some level of training. 

Officials’ Stands Set Up and Dismantle
  • Set up of IJS system ready for competition start.
  • 2 volunteers are preferable for this position.
  • Tear down of IJS system upon conclusion of event.
DATA ENTRY OPERATOR
  • Training is required and can be provided for those  interested in this position
  • knowlage of the program element abreviations is essential
  • confidence to speak clearly over a headset is prefered
VIDEO REPLAY OPERATOR
  • Training is required and can be provided for those  interested in this position
ACCOUNTANT
  • Training is required and can be provided for those  interested in this position